Executive Assistant / Legal Secretary

    Web ID: SF111921
    Local Location: Downtown
    Compensation: $100,000.00 - $110,000.00 per year
    Education: High School Diploma or Equivalent
    Benefits: Excellent Benefits & Perks!

We have an opening for an Executive Assistant/Legal Secretary position for our client’s San Francisco office working for a high-profile Principal. (Direct Hire; International Firm) — Requires 8 – 10 years of Senior Legal Secretary experience. This is a highly visible position, must be very discreet, can maintain high levels of confidentiality, highly qualified, seasoned, polished candidate. Hours are 9:00 a.m. to 6:00 p.m. but can be flexible with the scheduled hours. Heavy Client Contact. There will also be a National Partner (IP) and an Associate assigned to this desk. We are looking for someone with 8 to 10 years experience including EA experience and legal. Starting salary for the right candidate would be in $100K+ based on experience.

Job Description:
  • Excels with heavy scheduling
  • Follow-up on Meeting Action Items
  • Processing and managing vendor invoices
  • Experience in making extensive travel arrangements (i.e., both Domestic and International travel; last minute)
  • Screening Calls
  • Manage and maintain calendars
  • Administrative responsibilities: preparing expense reports, check requests, entering time into Intapp as requested, opening and distributing incoming mail, billing, etc.
  • Arrange and coordinate meetings and events
  • Monitor Outlook Inbox and respond to incoming communications
  • Take initiative (i.e. trouble-shooting) in certain instances wherein insufficient and/or lack of instruction are provided
  • Maintain professional interaction with clients
  • Possess excellent written and verbal skills
  • Work well under pressure with intense deadlines
  • Have solid organizational and planning skills
  • Interact with others at all levels
  • Problem Analysis and problem solving skills
  • Judgment and decision-making ability
  • Maintain high levels of confidentiality
  • Team Player
  • Attention to detail and accuracy
  • Communication skills
Job Requirements:

8 – 10 Legal Secretarial experience (corporate law background ideal)

To Apply: Complete the form below and upload your most current resume.