Legal Secretary

    Web ID: SFL
    State:
    Local Location: Financial District
    Compensation: $60,000 - $70,000 per year
    Education: High School Diploma or Equivalent
    Benefits: Comprehensive Benefits Package
Summary:

Leading international law firm is seeking an experienced Legal Secretary. Under general supervision from the Office Administrator, the Legal Secretary provides full administrative and document processing support to assigned group of attorneys and/or paralegals.

Job Description:

Essential Duties and Responsibilities:

    • Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence that requires knowledge of legal terminology and using advanced formatting skills. This may require spending long periods of time at computer workstation.
    • Coordinates outsourced copy jobs. Provides photocopying and/or scanning of correspondence, documents and other printed materials.
    • Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer’s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, FedEx’s, etc.
    • Drafts, edits and disseminates information through letters, email, mail, memos, itineraries, etc.
    • Answers telephones and delivers accurate and timely messages.
    • Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; makes arrangements for mails/emails of specific invoices to clients.
    • Schedules appointments and performs other tasks related to maintaining assignments’ calendars; schedules and coordinates meetings and conferences, including travel, lodging, transportation, and meal arrangements as well as seeking approval for attorneys from department heads.
    • Inputs attorney time utilizing the Firm’s time entry software on a daily basis.
    • Interacts with clients, vendors, attorneys and staff to maintain good relations.
    • Maintains workstation and surrounding area which may require lifting, squatting, kneeling, or bending.
    • Closes files per lawyer requests. This may require lifting file bank boxes containing client files.
    • Reconciles and submits travel, client development, and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments.
    • Maintains calendars as requested by attorneys; submits and reconciles reimbursements.

Prepares materials for departmental meetings.

 

Job Requirements:
  • High School Diploma required. Some college and/or PLS Certification desirable.
  • 5+ years work experience in a law firm environment (preferred), or related professional experience.
  • Knowledge of legal terminology.
  • Ability to gather data, compile information and prepare reports.
  • Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Advanced computer and software application skills.
  • Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc.
  • Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, IntappTime, and Elite software.
  • Knowledge of Chrome River and BB Conference Scheduler software preferred.
  • Ability to proofread materials for contextual, grammatical, typographical or spelling errors.

To Apply: Complete the form below and upload your most current resume.