Legal Secretary – Intellectual Property

    Web ID: SF225050
    State:
    Compensation: $100,000.00 - $105,000.00 per year
    Education: Bachelor's Degree or Equivalent Experience
    Benefits: Health insurance Paid time off Dental insurance Vision insurance Flexible schedule Life insurance 401(k) matching Retirement plan Health savings account Employee assistance program Other
Summary:

Legal Secretary – Intellectual Property

Legal Specialists is currently seeking candidates for an IP Legal Secretary with an AM 200 law firm’s San Francisco or Palo Alto offices. Offers competitive compensation, a hybrid WFH schedule, and comprehensive benefits package which includes progressive options such as backup child care, wellness programs including Pet insurance, generous PTO, and a Pre-tax commuter program.

Job Description:
  • Prepare IP Prosecution specific documents, forms, spreadsheets, and presentations including U.S. Patent prosecution filings, reporting letters to clients, documents received from the PTO, draft applications, and amendments
  • Provide legal and non-legal administrative support to attorneys and clients
  • Maintain dockets on a regular schedule and send reminders to attorneys as necessary
  • Process intake of new clients; create client files; search and print reports
  • Work with a billing specialist to prepare invoices, create cover letters, and mail invoices
  • Coordinate meetings including setting up videoconference/calls, requesting meeting room service, equipment, catering
  • Organize and maintain files
Job Requirements:
  • Minimum 5 years experience working as an IP Prosecution legal secretary
  • Knowledge of patent prosecution from application filing to issuance of patents
  • Demonstrated proficiency in MSWord, Excel, Outlook, PowerPoint, etc., Adobe Acrobat and Adobe Pro, Document Management, time entry systems, and IP Prosecution specific databases
  • Professional interpersonal communication skills, both verbal and non-verbal
  • Excellent teamwork and collaboration skills

To Apply: Complete the form below and upload your most current resume.