Legal Secretary – Intellectual Property
Web ID: SF225050
Classification: Legal Secretary
City: San Francisco Bay Area
State: CA
Compensation: $100,000.00 - $105,000.00 per year
Education: Bachelor's Degree or Equivalent Experience
Benefits: Health insurance Paid time off Dental insurance Vision insurance Flexible schedule Life insurance 401(k) matching Retirement plan Health savings account Employee assistance program Other
Summary:
Legal Secretary – Intellectual Property
Legal Specialists is currently seeking candidates for an IP Legal Secretary with an AM 200 law firm’s San Francisco or Palo Alto offices. Offers competitive compensation, a hybrid WFH schedule, and comprehensive benefits package which includes progressive options such as backup child care, wellness programs including Pet insurance, generous PTO, and a Pre-tax commuter program.
Job Description:
- Prepare IP Prosecution specific documents, forms, spreadsheets, and presentations including U.S. Patent prosecution filings, reporting letters to clients, documents received from the PTO, draft applications, and amendments
- Provide legal and non-legal administrative support to attorneys and clients
- Maintain dockets on a regular schedule and send reminders to attorneys as necessary
- Process intake of new clients; create client files; search and print reports
- Work with a billing specialist to prepare invoices, create cover letters, and mail invoices
- Coordinate meetings including setting up videoconference/calls, requesting meeting room service, equipment, catering
- Organize and maintain files
- Prepare IP Prosecution specific documents, forms, spreadsheets, and presentations including U.S. Patent prosecution filings, reporting letters to clients, documents received from the PTO, draft applications, and amendments
- Provide legal and non-legal administrative support to attorneys and clients
- Maintain dockets on a regular schedule and send reminders to attorneys as necessary
- Process intake of new clients; create client files; search and print reports
- Work with a billing specialist to prepare invoices, create cover letters, and mail invoices
- Coordinate meetings including setting up videoconference/calls, requesting meeting room service, equipment, catering
- Organize and maintain files
Job Requirements:
- Minimum 5 years experience working as an IP Prosecution legal secretary
- Knowledge of patent prosecution from application filing to issuance of patents
- Demonstrated proficiency in MSWord, Excel, Outlook, PowerPoint, etc., Adobe Acrobat and Adobe Pro, Document Management, time entry systems, and IP Prosecution specific databases
- Professional interpersonal communication skills, both verbal and non-verbal
- Excellent teamwork and collaboration skills
- Minimum 5 years experience working as an IP Prosecution legal secretary
- Knowledge of patent prosecution from application filing to issuance of patents
- Demonstrated proficiency in MSWord, Excel, Outlook, PowerPoint, etc., Adobe Acrobat and Adobe Pro, Document Management, time entry systems, and IP Prosecution specific databases
- Professional interpersonal communication skills, both verbal and non-verbal
- Excellent teamwork and collaboration skills